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Jeroen W. Pluimers on .NET, C#, Delphi, databases, and personal interests

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Archive for the ‘Excel’ Category

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keyboard – How to add a line break in a cell in Excel for Mac – Ask Different

Posted by jpluimers on 2019/06/03

What key combination do I have to press to create a line break in a cell in Excel for Mac 2011? The Windows combination of Alt+Enter does not work on the Mac.

Source: [WayBack] keyboard – How to add a line break in a cell in Excel for Mac – Ask Different

The answer depends on the Excel for Mac OS X version you are using.

Excel 2015 is simple (thanks esham): use Option+Enter.

In older Excel <= 2011 (thanks nwinkler), use Command+Option+Enter or Control+Option+Enter.

Some users report the also need the Fn key in addition to the above modifiers.

–jeroen

PS: Later I found out that [WayBack] Beckism.com: Use a linebreak in Excel on Mac also shows the Excel <= 2011 solution Control+Option+Return (note that Return is the same key as Enter).

Posted in Apple, Excel, Mac, Mac OS X / OS X / MacOS, MacBook, MacBook Retina, MacBook-Air, MacBook-Pro, macOS 10.12 Sierra, Office, Office 2011 for Mac, Power User | Leave a Comment »

VLOOKUP Example Spreadsheet & Tutorial | Productivity Portfolio

Posted by jpluimers on 2018/08/10

Because I tend to forget how to use this:

Excel VLOOKUP tutorial with an example spreadsheet & video. The article shows how to lookup the values from one column to use in another worksheet column.

Source: [Archive.is] VLOOKUP Example Spreadsheet & Tutorial | Productivity Portfolio

–jeroen

Read the rest of this entry »

Posted in Excel, Office, Power User | Leave a Comment »

Convert a text value into a date in Excel. Learn Microsoft Excel | Five Minute Lessons

Posted by jpluimers on 2017/01/09

To match dd/mm/yyyy and mm/dd/yyyy column values in columns C (Date1) and N (Date2), I used these formulas in row 2:

Meaning: Column: Formula: Explanation:
Date1Text I =TEXT(C2,”dd/mm/yyyy”) Interpret date text of the original text no matter the Excel settings
Date1Value J =DATE(RIGHT(I2,4),MID(I2,4,2),LEFT(I2,2)) Encode the date text to an actual date: dd#mm#yyyy format where # is any separator
DatesEqual K =J2=L2 Are the encoded dates equal?
Date2Value L =DATE(RIGHT(M2,4),LEFT(M2,2),MID(M2,4,2)) Encode the date text to an actual date: mm#dd#yyyy format where # is any separator
Date2Text M =TEXT(N2,”mm/dd/yyyy”) Interpret date text of the original text no matter the Excel settings

 

Learn how to convert text values into dates in Excel. This lesson covers a range of different scenarios to help you. The comments have even more examples.

Source: Convert a text value into a date in Excel. Learn Microsoft Excel | Five Minute Lessons

Posted in Excel, Office, Office 2007, Office 2010, Office 2013, Power User | 1 Comment »

datetime – Round time to nearest 15min interval in Excel – Stack Overflow

Posted by jpluimers on 2016/10/14

Easy, but I always forget:

= (ROUND((A1 * 1440) / 15, 0) * 15) / 1440

Thanks David for answering.

–jeroen

via datetime – Round time to nearest 15min interval in Excel – Stack Overflow.

Posted in Excel, Office, Power User | Leave a Comment »

How to group by date in excel? – Super User

Posted by jpluimers on 2016/10/10

Sometimes you don’t recognize how easy it is until you see it:

Add a column that is of type date with value =FLOOR(A2,1) .Then Insert -> Pivot Table. Then drag the date column on the right into the Rows box, and also drag it into values box. Done.

Thanks David d C e Freitas!

via How to group by date in excel? – Super User.

Posted in Excel, Office, Power User | Leave a Comment »

How can I combine multiple nested Substitute functions in Excel? – Stack Overflow

Posted by jpluimers on 2015/11/20

You can’t: How can I combine multiple nested Substitute functions in Excel? – Stack Overflow.

Posted in Excel, Office, Office 2007, Office 2010, Office 2013, Power User | Leave a Comment »

How to aggregate (count/sum/average) cells and ignore the #div/0! ‘s – via: list of functions by Excel version

Posted by jpluimers on 2015/11/19

I bumped into a #DIV/0! result for average functions when processing large sets of data.

It is actually very easy to spot the error in small results, sets, but hard in big ones, as you cannot see the #DIV/0!

So there are average functions that can ignore certain outcomes. COUNT already does that (there is no COUNTIF), the others have a *IF equivalent, but not in all Excel versions:

Note there is a small SUMIF/SUMIFS/AVERAGEIF/AVERAGEIFS in Excel 2010 (not in 2007, and maybe not in 2013) glitch when the criteria are in a different sheet.

The seemingly easy workaround of summing columns A and B, then doing the division fails: it returns different results as it forgets to ignore faulty rows:

SUM/AVERAGE versus SUMIF/AVERAGEIF (click to enlarge)

SUM/AVERAGE versus SUMIF/AVERAGEIF (click to enlarge)

Leermomentje (techable moment comes close)…

–jeroen

via:

Posted in Development, Excel, Office, Office 2003, Office 2007, Office 2010, Office 2013, Power User, Software Development | 2 Comments »

Excel: get content of a cell given the row and column numbers (ADDRESS, INDIRECT, ROW, COLUMN)

Posted by jpluimers on 2015/08/28

A while ago, I needed to do calculations on partially absolute cell references: for some number of rows, the cells needed to be fixed to the top row of each row group.

For a pure absolute cell reference, you’d prepend a dollar sign to the row or column of a cell. So A1 would become $A1 (to make column A absolute), A$1 (to make row 1 absolute) or $A$1 (to make both column A and row 1 absolute).

There is a nice short cut function key F4 to do this.

Excel does not have a built-in partially absolute cell reference solution.

To solve this, I used these addressing functions: ADDRESS, INDIRECT, COLUMN, ROW.

For all these functions, the ROW and COLUMN numbering starts at 1 (one) not 0 (zero).

The way I solved it was to added the below columns (first the reference:heading, then the formula).

The values in the formulas are for ROW 2 (cells A2..XFD2).

  1. AF: Calculation
    • =IF(D2=”*”;INDIRECT(AG2)&X2;””)
  2. AG: ZLookup
    • =ADDRESS($AH2;COLUMN(Z2))
  3. AH: Row
    • =2+12*TRUNC((ROW()-2)/12)

Column AH

Calculates the fixed row of the row group. There are 12 rows per group. ROW numbers start at 1, and there is one heading row, hence the 2+ and the -2.

Without TRUNC, the ROW result would be rounded (that is the default floating point to integer conversion that Excel uses).

There is no need to reference a specific row when calling ROW: if you leave it out, it will return the number of the current row.

Column AG

returns the address of the calculated ROW (from AH) combined with the

Column AF

Depending on the value of the D column, it calculates the outcome by combining

–jeroen

via:

Posted in Algorithms, Development, Excel, Floating point handling, Office, Office 2003, Office 2007, Office 2010, Office 2013, Power User, Software Development | 2 Comments »

Excel: Set the printing order of worksheet pages; printing row/coumn headings

Posted by jpluimers on 2015/08/21

I keep forgetting these two settings, most likely because I hardly use spreadsheets that are both wide and tall.

First the print order

Basically there are two orders:

  • Prefer horizontal over vertical (Excel calls this “Over, then down”) so it prints columns first, then rows
  • Prefer top to bottom (Excel calls this “Down, then over”) so it prints rows first, then columns

Here is how to do it in Excel 2007 and up:

  1. Ensure your worksheet is active.
  2. Click the “Page Layout” tab.
  3. In the “Page Setup” group, click the “Dialog Box Launcher” on the bottom right of the group (this tiny icon: Dialog box launcher).
  4. In the “Page Setup” dialog that appears, click on the “Sheet” tab.
  5. Under “Page order”, select either of these two options (the preview will change, see the images below).
    1. Down, then over
    2. Over, then down
  6. Click OK to close the “Page order” dialog.

Then the row/colum headings

This is actually much easier, and also works this way from Excel 2007 and up:

  1. Ensure your worksheet is active.
  2. Click the “Page Layout” tab.
  3. In the “Sheet Options” group, under “Headings”, select the “Print” check box.

–jeroen

via:

Image thanks to Microsoft:

Down, then over.

Down, then over.

Over, then down.

Over, then down.

 

 

 

Printing row/column headings

Posted in Excel, Office, Office 2007, Office 2010, Office 2013, Power User | Leave a Comment »

Locate and reset the last cell on a worksheet

Posted by jpluimers on 2015/08/19

The trick:

When you open the workbook again, the last cell of the data should be the last cell on the worksheet.

Which means that the “Last cell” only changes after a reload.

–jeroen

via Locate and reset the last cell on a worksheet.

Posted in Excel, Office, Power User | Leave a Comment »

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