Winword: parts of the document with numbered, but other parts (Table of Contents, Summary) without numbering
Posted by jpluimers on 2021/06/11
Steps to have only the body parts of your Winword document Heading 1 numbered, but parts like Summary and Table of Contents without numbering.
Related:
- [WayBack] Format or customize a table of contents – Word
- [WayBack] How to create numbered headings or outline numbering in Word 2007 and Word 2010 | ShaunaKelly.com
- [WayBack] Stupid Microsoft Word Trick: Multilevel Numbered Headings – Lessons Learned
- [WayBack] windows – MS Word Auto-numbering in headings – how do I remove the indent level – Super User
- [WayBack] Creating trouble-free numbering in Microsoft Word (PDF)
Steps:
- Create a document with
- some paragraphs of body text, intertwined with:
- some paragraphs that should become numbered headings,
- some paragraphs that should become non-numbered headings
- room for a table of context
- some paragraphs of body text, intertwined with:
- Go to the “Styles” popup (keyboard shortcut
Ctrl+Shift+Alt+S, or ribbon “Home” -> section “Styles” -> small button on the lower right of the ribbon section - For each paragraph that should become a heading, apply style “Heading 1” (you can also use keyboard shortcut
Ctrl+Alt+1for this) - Modify the various heading levels so they become numbered: see [WayBack] How to create numbered headings or outline numbering in Word 2007 and Word 2010 | ShaunaKelly.com. I prefer the hierarchical numbered multilevel list without the numbers being indented for the body text, but with indented numbers in the Table of Contents, so lets go.
- Start with the stock multi-leveled list definition:
- Change from “None”
to the multi-level one: 
- Now create a new one based on it:
- “Define New List Style…”:
- Rename from “Style1”
to “Heading 
- “Define New List Style…”:
- Change from “None”
- This involves creating a new list style called “Headings”, based on the numbered list style you like
- ).
- Since by default, these bind to all levels, your document styles “Heading 1”..”Heading 9″ are covered. If for one or more styles, you do not want numbering, see below how to fix that (I do that for a “Heading 1 – no-numbering” style used for the “Summary” heading, and for the “TOC Heading” style.
- Start with the stock multi-leveled list definition:
- Mark the “Summary” heading as a new style “Heading 1 – non-numbered”:
- Press
Ctrl+Shift+Sto get to the “Apply Styles”
- Enter the new name “Heading 1 – non-numbered” and press the “New” button:
- Press the “Modify” button
- to view the current style
- Press “Format” ->
- Change it from “None”
to “None” and press “OK” 
- Observe the numbering is gone:
- Unlike the “Heading 1” style, the “Style for following paragraphs” is wrong: it needs to be
- Now we are done, so press the “OK” button:
- Then observe the first numbered “Heading 1” now has got the number “1” instead of the “Summary”:
- Press
- Insert a “Table of Contents”, for instance after the “Summary”
- You might think it will start with a heading “Table of Contents”:
- Im some localisations of office, it is prepended with a “1.” and becomes “1. Table of Contents”. If it does, then you have to change style “TOC Heading” and undo the numbering as done with “Heading 1 – non-numbering” by pressing
Ctrl+Shift+Swhen you are in the “Table of Contents” heading:
- From there, press the “Modify” button and continue as done with “Heading 1 – non-numbering”:
- You might think it will start with a heading “Table of Contents”:
–jeroen
Leave a Reply